Use Spend with QuickBooks Online and QuickBooks Desktop

Use the charts below to see how QuickBooks Online and QuickBooks Desktop fields map to Emburse Spend fields, which Spend features have parity in QuickBooks Online and QuickBooks Desktop, and which Account Types are available.

 

What does this Emburse Spend feature map to in the accounting software?

See the Filters table for which account types we filter out of each mapping option.

Emburse Spend Feature QuickBooks Online Quickbooks Desktop
Expense/Team Fields Class, Customer, Department, or Location if on Accrual only Class, Customer
Categories Page Chart of Accounts (see Filters table) Chart of Accounts (see Filters table)
Debits (Cash Mode) Bill/Bill Payment Bill/Bill Payment
Corporate Card Expenses Expenses

*The Accounting Sync screen allows you to input your month-end close date so that we can update the date of the corporation card or accrual expenses to the date of the closest open month.		 Credit Card Purchase

*Spend can detect what the period close date is, and we will update the transaction date to the first day of the closest open month if the card transaction falls within a closed month.
Reconciliation Match N/A
Bank Register (Sync Page) Bank (see Filters table) Bank (see Filters table)
Corp Card Type (Sync Page) Bank/Credit Card

Bank/Credit Card

 

Feature Parity

Emburse Spend Feature QuickBooks Online QuickBooks Desktop
Accrual Accounting (Professional Subscription Only) Yes No
Vendor (Corporate card sync) Yes. Vendor comes from the Quickbooks Online Matching feature

Corporate Card: Vendor syncs to the Payee field

Reimbursable: Vendor will be in Description


Corporate Card: Vendor can sync to the Memo field, Other Names List, or Vendor List

 

Reimbursable: Vendor will always be Emburse Spend, it will sync to the Vendor list and in the memo field
Billable expenses Yes Yes
Map to custom fields No No
Split Expenses for corporate cards Yes Yes
Attendees No No
Close Date Yes—If you officially close your books in your accounting software, you must update your close date here each month.
If an expense is dated in a closed month, we will update the date to the first day of the next open month.		 No
Sync International Mode Expenses Yes. It can be in Cash or Accrual mode, but it will create a Clearing account No
Sync Posted Date instead of Transaction Date No No

 

Supported Account Types

Classification Account Type Available in Categories
 		Available in Bank

 		Available in Corporate Cards
    Online Desktop

Online

Desktop

Online

 Desktop
ASSET Bank Account    

X

X

X

X
Other Current Asset

X

X

        
Fixed Asset X

X

        
Other Asset

X

X

        
Accounts Receivable   X        
EQUITY Equity Account X

X

        
EXPENSE Expense Account

X

X

        
Other Expense

X

X

        
Cost of Goods Sold

X

X

        
LIABILITY Accounts Payable

X

X

        
Credit Card        

X

X
Long Term Liability            
Other Current Liability

X

X

        
REVENUE Income

X

X

        
Other Income            

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