Use Spend with QuickBooks Online and QuickBooks Desktop
Use the charts below to see how QuickBooks Online and QuickBooks Desktop fields map to Emburse Spend fields, which Spend features have parity in QuickBooks Online and QuickBooks Desktop, and which Account Types are available.
What does this Emburse Spend feature map to in the accounting software?
See the Filters table for which account types we filter out of each mapping option.
| Emburse Spend Feature | QuickBooks Online | Quickbooks Desktop |
|---|---|---|
| Expense/Team Fields | Class, Customer, Department, or Location if on Accrual only | Class, Customer |
| Categories Page | Chart of Accounts (see Filters table) | Chart of Accounts (see Filters table) |
| Debits (Cash Mode) | Bill/Bill Payment | Bill/Bill Payment |
| Corporate Card Expenses |
Expenses *The Accounting Sync screen allows you to input your month-end close date so that we can update the date of the corporation card or accrual expenses to the date of the closest open month. |
Credit Card Purchase *Spend can detect what the period close date is, and we will update the transaction date to the first day of the closest open month if the card transaction falls within a closed month. |
| Reconciliation | Match | N/A |
| Bank Register (Sync Page) | Bank (see Filters table) | Bank (see Filters table) |
| Corp Card Type (Sync Page) | Bank/Credit Card | Bank/Credit Card |
Feature Parity
| Emburse Spend Feature | QuickBooks Online | QuickBooks Desktop |
|---|---|---|
| Accrual Accounting (Professional Subscription Only) | Yes | No |
| Vendor (Corporate card sync) |
Yes. Vendor comes from the Quickbooks Online Matching feature Corporate Card: Vendor syncs to the Payee field Reimbursable: Vendor will be in Description |
Corporate Card: Vendor can sync to the Memo field, Other Names List, or Vendor List Reimbursable: Vendor will always be Emburse Spend, it will sync to the Vendor list and in the memo field |
| Billable expenses | Yes | Yes |
| Map to custom fields | No | No |
| Split Expenses for corporate cards | Yes | Yes |
| Attendees | No | No |
| Close Date |
Yes—If you officially close your books in your accounting software, you must update your close date here each month. If an expense is dated in a closed month, we will update the date to the first day of the next open month. |
No |
| Sync International Mode Expenses | Yes. It can be in Cash or Accrual mode, but it will create a Clearing account | No |
| Sync Posted Date instead of Transaction Date | No | No |
Supported Account Types
| Classification | Account Type | Available in Categories | Available in Bank | Available in Corporate Cards | |||
|---|---|---|---|---|---|---|---|
| Online | Desktop | Online |
Desktop |
Online |
Desktop |
||
| ASSET | Bank Account | X |
X |
X |
X |
||
| Other Current Asset | X |
X |
|||||
| Fixed Asset | X | X |
|||||
| Other Asset | X |
X |
|||||
| Accounts Receivable | X | ||||||
| EQUITY | Equity Account | X | X |
||||
| EXPENSE | Expense Account | X |
X |
||||
| Other Expense | X |
X |
|||||
| Cost of Goods Sold | X |
X |
|||||
| LIABILITY | Accounts Payable | X |
X |
||||
| Credit Card | X |
X |
|||||
| Long Term Liability | |||||||
| Other Current Liability | X |
X |
|||||
| REVENUE | Income | X |
X |
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| Other Income |