How to Expense Mileage
Emburse Spend includes a Mileage Calculator that helps users create mileage expenses and applies your company's reimbursement rate. Administrators configure the mileage rate in expense policies; users create mileage expenses on the web or in the mobile app.
This article explains how to configure mileage reimbursement rates and create mileage expenses using manual entry or GPS tracking.
Depending on your geographic location, you may see different units of measurement for mileage (for example, miles or kilometers).
Configure Mileage Reimbursement
In the Admin sidebar, select Expense Policies.
Scroll down to the Rules section to adjust the reimbursement rate. The default is the current IRS rate, which automatically updates, but it is simple to apply a custom rate. Select the Edit button next to the current Mileage rate to make your change.
Create a Mileage Expense
To create a mileage expense in Emburse Spend, set the merchant to Mileage. This opens a calculator that applies the reimbursement rate to the number of miles you are expensing.
Enter the number of miles for the trip in Emburse Spend, or use the GPS mileage tracking feature to calculate your mileage. Emburse Spend calculates the reimbursable amount based on your company's reimbursement rate. Then fill in the remaining expense fields as you normally would.
The Mileage field is inactive once the user has entered the mileage details and the GPS map has calculated the miles.
Enter the Amount on the Website
Enter the Amount in the App
Use the GPS Calculator on the Website
Enter the From and To locations and Emburse Spend will automatically calculate your mileage. You can also select Round Trip to double your mileage if you drove back to your From location.