Add Attendees to an Expense

The Attendees feature helps approvers understand who was present when an expense was incurred at a business event or activity. This additional context supports policy review and approval decisions.

Enable the Attendees Capability

Administrators can enable or disable attendees from the Expense Policies settings.

In the Admin sidebar, select Expense Policies.
Scroll to the Additional Options section.
Turn on the Attendees toggle.

Enabling this setting allows users to add attendees to expenses in both the mobile app and the Emburse Spend website.

To display the Attendees field directly in the expense details panel during expense creation, administrators must configure an attendee requirement rule. Otherwise, users must select Add Detail to access the attendee field. For more information, see Create an Expense Policy.

Add Attendees in the Mobile App

Use these steps to add attendees while creating an expense in the Emburse Spend mobile app.

Add Attendees

Create a new expense.
Enter the expense amount and any required fields.
Select Add Detail.
Select Attendees.
If prompted to allow contact access, follow the on-screen instructions to continue.
If prompted, choose the contacts you want to share with Emburse Spend.
Select one or more attendees from the list.
Optionally, enter a custom attendee name.
Select Expense.

The attendee names display in the expense details after selection.

If you allow contact access, the attendee list can include contacts stored on your mobile device in addition to users from your organization.

Add Attendees on the Web

Use these steps to add attendees while creating or editing an expense on the Emburse Spend website.

Add Attendees

Create a new expense.
Enter the required expense information.
Select Add Detail.
Select Attendees.
Search for and select one or more attendees.
Select Create for reimbursable expenses or select Submit for corporate card expenses.