How Does the Sage Intacct Integration Work?

Emburse Spend has a direct integration with Sage Intacct. This means that we can sync expense data directly into Sage Intacct, no export or import required. And, because Sage Intacct is a cloud-based accounting system, data syncs automatically every hour.

When data syncs to Sage Intacct, each expense will be automatically booked to the correct expense account, eliminating lots of manual data entry. Emburse Spend can also sync to Class, Department, Location, Customer, Project Field, and Item information.

Using this integration, you can sync expenses from Emburse Spend to Sage Intacct, and you can sync fields from Sage Intacct to Emburse Spend to apply to your expenses as Team and Expense fields in Emburse Spend.

How Are Reimbursable Expenses Synced? 

For reimbursable expenses, Emburse Spend creates a bill and a bill payment in Sage Intacct. Every evening, Emburse Spend will debit your company bank account for the sum of expenses approved that day. When the debit is created, we will sync a bill and a bill payment for that debit amount. 

The bills will be created in the Accounts Payable module:

Here's what an individual bill will look like: 

Navigate to Accounts Payable > Posted Payments to find the bill payments:

Sage Intacct Reimbursable Expense Sync FAQ

Q: Why is Emburse Spend the vendor on the bill? 

A: We use a Bill and Bill Payment to make it efficient for you to reconcile to the periodic bank debits, while still giving you the full line item granularity for each expense that you need to properly roll up to the income statement, e.g. Account, Class, etc... a Bill can only have one Vendor, so Emburse Spend is the Vendor because we're responsible for the reimbursements.

Q: How often does Emburse Spend sync bills/bill payments into Sage Intacct? 

A: We will sync bill/bill payments once a day, for each day that Emburse Spend debits the company bank account. This generally corresponds with days that expenses are approved in Emburse Spend . (A small minority of companies have scheduled debits bi-weekly or bi-monthly, in which case the bills/bill payments would only sync on those days that we make debits).

Q: Can I export receipts from Sage Intacct?

A: The integration does not support exporting receipts. The Memo field of each expense line item includes the Emburse Spend member name, business purpose, vendor, and a link to the original expense so that you may view the receipt image.

How Are Non-Reimbursable Corporate Card Transactions Synced?

Emburse Spend syncs corporate card expenses into Sage Intacct as Charge-Card Transactions in your Cash Management module. In your Accounting Sync settings screen, you will specify which register you want your corporate card transactions to sync to. 

Navigate to the Entity connected to Emburse Spend, then Cash Management > Credit card transactions to find the Charge-Card transactions:

And here's what an individual Charge Card Transaction looks like: 

Supported Account Types