FAQ: Can I Delete an Expense?

This article explains when you can delete an expense in Emburse Spend and how to manage denied expenses.

• Draft or unsubmitted reimbursable expenses can be deleted.
• Denied or non-resubmittable expenses cannot be deleted.
  • Denied expenses remain in the Denied folder for record-keeping and cannot be deleted.
• Administrators and managers cannot delete reimbursable expenses submitted by another user.
• Corporate card expenses cannot be deleted. You can unsubmit a denied corporate card expense when needed.

Delete Your Own Expense Before Approval

You can delete your reimbursable expense before a manager or admin approves it. Once it is approved, you cannot delete the expense.

1. Go to Reimbursements → Pending Review.
2. Find the expense and select Trash Can.
   
3. Select Delete.
   

Delete Your Own Denied-and-Resubmittable Expense

If an expense is denied and resubmittable, you must resubmit it before you can delete it.

1. Go to Reimbursements → Denied.
2. Select More Actions and then select Edit & Resubmit.
   
3. After you resubmit the expense, select the Pending Review tab.
   
4. Select the Trash Can to delete the expense.

Delete Another User’s Expense

Admins and managers cannot delete reimbursable expenses submitted by another user. They can deny an expense or request additional information in a comment if needed.

Unsubmit a Corporate Card Expense

While it is not possible to delete corporate card expenses in Emburse Spend, you can unsubmit them if needed. Unsubmitting a corporate card expense will send the expense back to the card owner's Transactions screen.

1. Go to Transactions → Submitted.
2. Find the corporate card expense.
3. Select More Actions, then select Unsubmit.