Emburse Spend has logic in place that helps prevent duplicate expense submissions. In cases where employees submit expenses flagged as possible duplicates, the expenses are also flagged for managers and admins so that they can catch mistakes before expenses are approved.
After the manager or admin approves the expense, the system will no longer flag it as a duplicate.
Duplicate Expenses Blocked from Submission
If the last expense you created has the same amount, date, note, category, and vendor as the expense you're currently creating, you will be prevented from submitting the expense.
Duplicate Warnings for Employees
Employees will receive a duplicate warning if the expense meets any of the following criteria:
- The amount you are submitting as a reimbursable expense is the same as a corporate card expense that is in the account.
- The expense is within 1 day of another expense with the same amount, employee, and vendor. You will be warned that it may be a duplicate, but you may proceed with submitting the expense.
Employees will still have the option to submit the expense "as is" if it is not in fact a duplicate.
Duplicate Warnings for Admins and Managers
If an employee received a warning that the expense that they were creating was within 1 day of another expense with the same amount, employee, and vendor and they submitted the expense anyway, admins and managers will also see a warning when reviewing and approving the expense.