Submit Expenses in the Emburse Spend Mobile App

You can submit both reimbursable expenses and corporate card transactions using the Emburse Spend mobile app. This allows you to complete expense reporting on the go without using the web app.

This article covers how to submit expenses from the Emburse Spend mobile app. For web instructions, see How to Submit Corporate Card Transactions and How to Submit Reimbursable Expenses.

Prerequisites

• You are logged in to the Emburse Spend mobile app
• You have accepted your invite and created your account in a web browser (account setup is not available in the Emburse Spend Mobile app)
• You have at least one expense or corporate card transaction to submit

Capture Receipts

You can capture and attach receipts before or during expense submission.

• Capture receipts using the Emburse Spend Mobile app
• Upload or attach receipts when creating or editing an expense
• Receipt data may automatically populate fields such as merchant and amount

Add Multiple Receipts to an Expense

You can add additional receipts to an expense after it has been submitted.

1. Navigate to the Transactions or Reimbursable Expenses screen.
2. Tap a submitted expense.

3. Scroll to the bottom of the expense and tap Add Receipt.

   

4. Choose one of the following:
   • Receipts: Tap an existing uploaded receipt
   • Choose from Library: Upload from your device

   • Take a Photo: Capture a new receipt

     

5. After adding the receipt, you remain on the expense screen. Tap Add Receipt again to attach another receipt.
6. Repeat steps 4–5 until all receipts are added.

All attached receipts are saved to the expense and included in the submission.

Submit a Reimbursable Expense

Use this workflow when you pay out of pocket and need reimbursement. You can either add a receipt first to automatically populate details or enter the expense manually.

1. From the Dashboard, tap the pencil button.

   

2. Tap the camera button to add a receipt.
3. Tap one of the following:
   • Receipts: Tap an existing uploaded receipt
   • Choose from Library: Upload from your device

   • Take a Photo: Capture a new receipt

     

4. If you attach a receipt, Emburse AI attempts to automatically extract and populate expense details.

   

If you prefer, you can skip automatic extraction and tap Add Details Manually.

5. Review and update the expense details:
   • Amount
   • Merchant
   • Category

   • Any required fields

     

6. Tap Expense or Queue Expense.
   • Expense: Submits the transaction if it is posted and ready for submission
   • Queue Expense: Prepares a pending transaction for submission and automatically submits it once the transaction is posted

If your organization has enabled Emburse Assurance, you may see a Potential Issues to Review screen before submission. See Pre-Submission Checks with Emburse Assurance below for more information.

The expense is submitted for approval.

Submit a Corporate Card Transaction

Use this workflow for expenses made with a company card. You can review transaction details, attach receipts, and submit transactions for approval directly from the Emburse Spend mobile app.

Transaction Statuses

Corporate card transactions can appear in the following statuses:

• Pending: Transactions that are not yet finalized by the merchant. These can be edited and queued, but not submitted.
• Queued: Pending transactions that are prepared for submission and are automatically submitted once posted.
• Draft: Transactions that are saved but not yet submitted. You can update and submit them later.

See Understanding Transaction Types in Emburse Spend for more information.

Submit a Transaction

You can submit corporate card transactions from multiple places in the Emburse Spend Mobile app:

• Dashboard: View and submit suggested expenses
• Transactions: View all transactions
• Cards: View transactions by card

1. Open a transaction using one of the following:
   • From the Dashboard, tap a suggested expense

   • From the menu, tap Transactions or Cards, then tap a transaction

     

     

2. If you attach a receipt, Emburse AI attempts to automatically extract and populate expense details.
   

If you prefer, you can skip automatic extraction and tap Add Details Manually.

3. Review and update the expense details:
   • Category
   • Notes
   • Receipt (if required)
4. Tap Expense.

If your organization has enabled Emburse Assurance, you may see a Potential Issues to Review screen before submission. See Pre-Submission Checks with Emburse Assurance below for more information.

The transaction is submitted for approval.

Key Differences: Reimbursable vs Corporate Card

Pre-Submission Checks with Emburse Assurance

If Emburse Assurance is enabled, the app checks your expense before submission.

What Happens

When you tap Expense, a review screen may display potential issues, such as:

• Missing itemized receipts
• Alcohol detection
• Excessive tip amounts
• Vendor validation issues

What You Need to Do

1. Review each flagged issue
2. Fix the issue or provide a justification
3. Tap Submit to continue
   

Result

• Your expense is routed for approval
• Approved reimbursable expenses are paid to your linked bank account. See FAQ: How Long Does It Take to Process Reimbursements?
• Corporate card transactions are recorded and reconciled

Troubleshoot the Emburse Spend Mobile App

If you experience issues:

• Sign out and sign in
• Update the Emburse Spend Mobile app to the latest version
• Delete and reinstall the Emburse Spend Mobile app
• Ensure the Emburse Spend Mobile app has access to your camera

Related Tasks

Split Expenses: Split Your Expense Using the iOS or Android Mobile App