Approval Queue Overview
The Approval Queue page gives Emburse AP users a place to review, prioritize, and process invoices that are in the approval workflow.
In a typical Emburse AP workflow, invoices move to Approval Queue after intake validation is complete. From there, approvers review routing context, take action on assigned invoices, and move invoices forward through approval and payment steps.
The exact tabs, statuses, and available actions shown on this page can vary by role and product configuration.
Access
This page is available to users with Emburse AP approval permissions, typically Admin and Manager roles.
Queue Tabs
The queue tabs separate invoices by assignment so you can quickly focus on your work or monitor other approvers.
| Tab | Description |
|---|---|
| Needs My Review | Invoices assigned to you. |
| Needs Other Review | Invoices assigned to other approvers. |
Queue Columns
The queue table includes standard invoice fields and action controls to support approval decisions.
| Column | Description |
|---|---|
| Vendor / Invoice | This column identifies the invoice by showing the vendor name and invoice number for the row. |
| Amount | This column shows the total invoice amount currently associated with the record. |
| Submitter | This column identifies the user who submitted the invoice into Emburse AP. |
| Approval reason / Current approver(s) | This column shows the routing reason when you are in Needs My Review, and it shows the currently assigned approver when you are in Needs Other Review. |
| Warnings | This column displays warning indicators that highlight invoices requiring additional review or follow-up. |
| Actions | This column provides the actions available for the invoice row, such as Review, Retry, and View. |
Queue tabs, row counts, and available actions reflect the invoices and permissions visible to your role and may vary by environment and release.
Emburse Spend Approval Queue Experience by Tab
This section shows where to access the queue in Emburse Spend and how the tab views appear in the Emburse Spend interface.
Go to Emburse AP > Approval Queue.
Emburse Spend Approval Queue Needs My Review
- Use Needs My Review for invoices assigned to you.
- Use Approval reason to confirm routing context.
- Use Review or Retry by row state.
Emburse Spend Approval Queue Needs Other Review
- Use Needs Other Review to monitor invoices assigned to others.
- Use Current approver(s) to see who owns the next decision.
- Use View to open details for monitoring.
Process Invoices
From Needs My Review, select Review on an invoice row to open the Approval Review view shown below. In this view, the approver reviews invoice details and selects an action to continue processing.
Open the Approval Review view
- Go to Needs My Review in Approval Queue.
- Select Review on the invoice row to open Approval Review.
Approval actions
| Action button | Description |
|---|---|
| REJECT | Denies the invoice and stops it from moving forward in the current approval path. |
| RETURN FOR REWORK | Sends the invoice back for correction so required changes can be made and resubmitted. |
| APPROVE | Approves the invoice and records your approval decision. |
| APPROVE & PAY | Approves the invoice and submits payment. Select a Funding Account before confirming. For details, see Funding Account Overview. |
Search and Review Rows
Use search and row indicators to narrow results and prioritize invoice follow-up in the active tab.
- Use Search by vendor or invoice ID to filter the current tab.
- Review invoice rows in the queue table.
- Use warnings and status badges, such as Returned, to prioritize work.
Related Topics
- Invoice History Overview
- Approval Routing Overview
- Funding Account Overview
- System Configuration Overview