Get Started with Accounts Payable

Get Started with Accounts Payable

Emburse AP is integrated into Emburse Spend and Emburse Professional, giving finance teams a single place to intake, route, review, and manage invoices without leaving the core platform.

In the workspace, users can open Emburse AP from the main navigation and move across operational queues and master data/configuration areas in one continuous workflow.

Accounts Payable overview in Emburse Spend left navigation (Spend)

Platform Access and Navigation

In Emburse Spend, you can access Accounts Payable pages directly from the left-hand navigation menu. Expand Accounts Payable to quickly navigate to the section you need without first opening a landing page.

Emburse AP Sections

Section Purpose Typical Use
Invoice Intake Capture incoming invoices. Add new invoices and monitor the intake queue. For a page-level tour, see Invoice Intake Overview.
Approval Queue Process invoices awaiting reviewer action. Approve, reject, or escalate routed invoices.
Invoice History View processed and historical invoice records. Audit past invoices and search prior outcomes. For a page-level tour, see Invoice History Overview.
Vendors Maintain supplier master data. Add or edit vendor details and invoice-related metadata.
System Configuration Configure Emburse AP behavior and controls. Manage approval routing, , funding accounts, invoice fields, and general ledger (GL) code configuration.

Role-Based Page Access

Your organization determines which Emburse AP permissions are assigned to each user. Although the examples below describe common permission sets, administrators can assign permissions differently based on your organization's business requirements.

These permission sets are examples only. The Emburse AP pages available to a user depend on the permissions assigned by your organization. Emburse Spend roles do not automatically determine Accounts Payable access.
User Type Common Emburse AP Permissions Available Emburse AP Sections
Basic User
  • Access Accounts Payable
  • Submit invoices
  • Invoice Intake
  • Invoice History
Manager
  • Access Accounts Payable
  • Submit invoices
  • Approve invoices
  • Manage Accounts Payable settings (optional)
  • Pay invoices (optional)
  • Invoice Intake
  • Approval Queue
  • Invoice History
  • System Configuration (if granted)
  • Approve and Pay (if granted)
Administrator
  • Access Accounts Payable
  • Submit invoices
  • Approve invoices
  • Manage Accounts Payable settings
  • Pay invoices
  • View all Accounts Payable invoices
  • Invoice Intake
  • Approval Queue
  • Invoice History
  • Vendors
  • System Configuration
  • Approve and Pay

Was this article helpful?