FAQ: Export Receipts from Emburse Spend

You can export receipts from Emburse Spend starting in either the Card Transactions tab or the Reimbursements tab. The steps to export receipts are the same in both areas. The only difference is where you begin, based on how the expense was created.

Choose Where to Start

Use the tab that matches how the expense was submitted:

• Card Transactions: Use this tab for card-based transactions. Receipts are attached directly to individual transactions.
• Reimbursements: Use this tab for out-of-pocket expenses that employees submit for reimbursement.

Who Can Export Receipts

Receipt export availability depends on your role:

• Admins: Can export receipts for company-wide transactions and reimbursable expenses. You cannot export from the Card Transactions and Reimbursements tabs in the same export.
• Managers: Can export receipts for their own expenses and for expenses submitted by users they manage.
• Members: Can only export receipts for their own expenses.

Export Receipts

You can export receipts from either tab using the same steps.

Steps

1. In the sidebar, go to Card Transactions or Reimbursements, depending on the expense type.
   

   By default, you will be on the Needs Review tab. If you are not using filters, you will have the option to select from all of the tabs.

2. Do one of the following:
   • To export all expenses that meet your filter criteria, select Export.
     
   • To export specific expenses, select the checkboxes next to the expenses, then select Export.
     
   • (Optional) Use Advanced Filters to narrow the list. To include all expenses that have a receipt, select Advanced Filters, choose Receipt: True, and then select Apply.
     
3. Choose PDF as the export format.
   
4. Select Export.

The exported PDF downloads to your device. All receipts appear at the bottom of the PDF file.

See How Can I Export My Expense Data? (CSV and PDF) for more export options.