Get Started with the Emburse QuickBooks Online Connector

Get Started with the Emburse QuickBooks Online Connector

Use the Emburse QuickBooks Online Connector to synchronize expense data between Emburse Spend and QuickBooks Online. Completing this setup reduces manual entry, improves accuracy, and supports a faster reconciliation process.

This article is currently only applicable to Emburse customers migrating from Emburse Nexonia to Emburse Spend. If you are a current Emburse Spend customer, see Connect QuickBooks Online to Emburse Spend.

Complete the steps in this guide in the order listed. Each step builds on the previous one and is required to ensure a successful and reliable synchronization between Emburse Spend and QuickBooks Online.

Prerequisites

Before you connect QuickBooks Online and Emburse Spend, confirm the following:

  • You have an Administrator role in QuickBooks Online.
  • You have an Administrator role in Emburse Spend.

1. Connect and Authenticate QuickBooks Online

Complete these steps to connect Emburse Spend to QuickBooks Online and authenticate the connection.

  1. In Emburse Spend, go to Company Settings.
  2. Select Accounting Integration.

  3. In QuickBooks Online, select CONNECT.

    Emburse Spend Accounting Integration page showing QuickBooks Online CONNECT button.

  4. Select Sign in with Intuit.

    QuickBooks Online Configuration page with Sign in with Intuit button in Account Credentials.

  5. On the Intuit sign-in page, enter your Email or user ID, and then select Sign in.

    Intuit sign-in page with Email or user ID field and Sign in button.
  6. Complete all QuickBooks Online sign-in and authorization prompts on the Intuit site.

  7. Confirm you are redirected to Emburse Spend to configure your integration.

    Emburse Spend integration configuration screen shown after successful QuickBooks Online authentication.

2. Configure the Emburse QuickBooks Online Connector

After authentication is complete, configure the connector settings that control how QuickBooks Online records import into Emburse Spend and how expense data is exported for accounting and reporting.

For detailed field-by-field setup guidance, see Configure the Emburse QuickBooks Online Connector.

3. Customize QuickBooks Online Integration Settings in Emburse Spend

After connector configuration, customize your Emburse Spend accounting integration settings to match your accounting workflows, including default mappings and corporate card behavior.

For detailed setup guidance, see Customize QuickBooks Online Integration Settings in Emburse Spend.

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